Oak View HSA Meeting Minutes

Date: Wednesday, May 6th, 2026
Time: 7:00 PM
Location: Oak View School – New Library

1. Call to Order / President Update (Jennifer Obiedzinski)

The meeting was called to order. Jenn opened the meeting and introduced the evening’s agenda, including committee updates, budget discussion, and upcoming volunteer recruitment efforts.

2. Board of Education Representative Update (Kerri Joyce) - unable to attend due to BEF gala - BOE updates in addendum below. 

3. Principal Update (Mrs. Fanning) – unable to attend due to BEF gala

4. Teacher Representative Update (Mrs. Ritacco) – expressed gratitude for teacher appreciation week

5. Vice President Update (Krystal Yip) - no updates to report at this time

6. Treasurer Report (Mona Kaur & Aileen Kakol) - The proposed budget was presented for review later in the meeting.

7. Recording Secretary (Kimberly Jaumot) - no updates to report

8. Corresponding Secretary (Courtney Crespo) – no updates to report

9. Committee Updates

Completed Events

·        STEAM Night (Erin / Kim) – did great, fun family night out, great attendance. Erin Hunt chaired and put on a wonderful event!

·        Color Run (Courtney) – successful event; lots of fun.

·        Kindness Carnival (Cammie) – always a hit with students; great feedback from school.

·        Light the Night (BOE support) – recommendations for future events included: attaching letter of instruction with bag; punching holes in bag for aesthetics.

Ongoing Committees

Teacher Appreciation (Jenn O / Krystal)

·        Continued planning of appreciation efforts for staff

·        Discussion of equitable allocation for all staff groups, including ABA and special area teachers

After School Explorers (Kim / Bridget)

·        No major updates – going well, ends on 5/15

Upcoming Events

Someone Special Sale (Krystal / Lisa)

·        Option to include optional donation system (Venmo) for students unable to contribute

·        Suggestion to make sure parents are aware through better communication  

Spring Social (Mona / Aileen)

·        Movie night under the start on 5/15

6th Grade Graduation / Yearbook

·        Upcoming car wash to help fund end of year party

FUN-Raising (Courtney / Cammie)

·        John’s deli fun-raiser coming soon

Gardening Committee (Sandra)

·        Chair stepping down due to time constraints

·        Planting Day scheduled for May 22 will proceed as planned

·        Materials and coordination already completed

Discussion points:

·        Need for new leadership or co-chairs

·        Potential shift toward a lower-maintenance garden model (flowers or reading garden)

·        Concerns about upkeep, watering logistics

·        Possible expansion of involvement to community groups, scouts, or school clubs

Additional ideas:

·        Transition toward community-supported or hybrid-maintenance model

Volunteer Recruitment / Coffee Social – May 31^st 9-10am

·        A Sip and See event will be held to showcase HSA committees and encourage volunteer participation.

·        Focus is on recruiting new members due to several chair transitions next year.

·        Reinforced importance of increasing participation across committees

·        Emphasis on simplifying onboarding and clarifying expectations for new families

10. New Business

A. Budget Overview Discussion

Key points discussed:

·        Budget will be voted in with membership following the meeting

·        All funds remain within a single general operating budget

Adjustments discussed:

·        Teacher appreciation funding reviewed, including ABA class considerations

·        Potential reallocation of funds from other committee lines (e.g., Sunshine Committee)

B. Fundraising Structure Discussion

Key topics:

·        Clarification that funds cannot be restricted to specific causes (with limited exceptions such as graduation)

·        Reviewed and clarified structure of HSA budget as a single general fund

·        Fundraising supports all school-wide programming including assemblies and teacher appreciation

Discussion focused on improving clarity of HSA messaging.

Concerns raised:

·        Families often do not clearly understand how HSA funds are used

·        Confusion between “fundraising events” vs. “fee-based events”

Suggestions included:

·        Simplified written explanations for orientation packets

·        Clear definitions of fundraising structure

·        Inclusion of both QR codes and direct links on communications

·        Improved onboarding materials for new families

C. Major Fundraiser Proposals (Vote) - Two proposals were presented:

1. A Novel Night of Prizes

·        Bingo and literary-themed tricky tray hybrid event

·        Includes themed rounds, raffles, and prize structure

2. Roaring Twenties Casino Night

·        Casino-style event with professional gaming tables

·        Includes blackjack, poker, roulette, craps, and Texas Hold’em

·        Raffle system tied to gameplay winnings

·        Includes luxury prize elements and themed atmosphere

Vote Outcome

·        Motion called to vote on major fundraiser selection

·        Roaring Twenties Casino Night was approved as the 2026 Major Fundraiser

11. Adjournment

·        Motion made to adjourn the meeting

·        Motion seconded

·        Meeting adjourned